How Do I Pay My Quarterly Condo Fees?

Campbell offers four options for paying the quarterly Condo Association Dues

1. Pay the old fashioned way by mailing a paper check with a coupon.
2. ACH: You have 2 choices.

• The quarterly amount due will automatically be deducted from your checking account.
• Instead of paying the entire amount due once every 3 months, there is a monthly ACH option. Simply divide the total amount due per quarter by 3. For example, if your quarterly amount is $1,749 your monthly payment would be $583. You then have to make 2 monthly payments in advance, your 3rd monthly payment will be the final one for the quarter. For example, you instruct the bank to deduct $583 from your checking account on the 3rd day of every month. Let’s look at your April 1st quarterly payment date as an example. You would pay $583 on February 3rd, March 3rd, and the final payment for the quarter on April 3rd. It’s the same exact amount as paying all of it at once. However, some people find it easier to work with one smaller monthly payment, as opposed to one large quarterly payment.  Click on this link to start the process:
  Pay Quarterly Condo Fee Monthly:  Community Association Bank
  3. Pay online via your bank. With this option, you can pay monthly or the total amount due.
  4. Pay by Credit Card, but there’s a hefty 2.7 per cent fee on the total amount due.

2021 Quarterly Condo Association Fees

Note: Only the Phase 1 and Phase 3 Board Presidents approved posting their quarterly condo fees on this site.

Budget and HP Financial Responsibilities

• Operating Expenses – A broad range of routine maintenance costs to maintain the safety of the community, to prevent deterioration and to repair and replace on an ongoing basis.  Most of our budgets consist of a listing of operating expenses.
• Reserve Expenses  – Major, non-routine repair/replacement projects; money is put aside each year so that the funds are available when they’re needed.

• Reserve Study – The art and science of anticipating and preparing for an association’s major repair and replacement expenses.  At HP we hire a state certified Reserve Specialist to predict the lifespan of each phase and master asset, project how much money will be needed to replace the asset, and determine how much money we need to put into our reserve accounts each year to be able to pay for the replacements when their useful life is over.

• Fully Funded Reserves – The Florida Condominium Act is very clear. Every association must fully fund reserves unless a vote to waive reserves is obtained from the unit owners.  Fully funded reserves means the association elects to follow the Reserve Study and put away the exact amount of money the Reserve Specialist recommends for that year.  The Florida Condominium Act requires the Board to mail out the budget showing reserves as fully funded.

• Partially Funded Reserves – Partially funded reserves means that the association agrees to only put in a portion of the recommended Reserve contribution for that year. The default is a budget with fully funded reserves, but the Florida Condominium Act allows unit owners to vote in favor of partially funded reserves.

• Master Responsibilities – The HPA master association’s budget has to cover all expenses for the common grounds.  This includes the clubhouse, pools, tennis courts, pickleball courts, landscaping, roads, insurance, security guards, lighting, electric bill in the clubhouse, etc.

• Phase Responsibilities – Phase budgets have to cover all expenses for the residential structures. For example, in the villas, the roofs are a major expense; in the apartments the elevators and roofs are a major expense.  All phases have painting expenses. The apartments also pay extra for the big garbage bins in each building.  Each phase has its own reserve study, its own budget, and its own maintenance amount.

Budgets at HP – There are five (5) budgets at HP.  The master association has one and each phase has its own.  Every year, the master association’s budget determines how much money each unit owner must contribute to ensure there are enough funds in the master Operating and Reserve accounts.

The four phases each have their own, unique budgets. Every year, the phase determines how much money each unit owner must contribute to ensure there are adequate funds in the phase Operating and Reserve accounts. The phase dollar amount is added to the master association’s assessment amount, described above, and that’s the amount due quarterly for each unit owner. After the phase collects the aforementioned funds, they distribute a portion of that money to the master association (the HPA).

Here are some key points all residents should understand.

• The total amount of the HPA budget is shared equally by the 1,096 unit owners who reside at HP.
• Unit owners do not pay their assessment directly to the HPA, they pay it via their phase quarterly assessment.
• It doesn’t matter what phase you live in, every unit owner pays the same exact amount to the HPA quarterly. 
• The phase association than transfers the HPA share of the assessment to the master association. 
• In 2020-2021, the amount each unit owner pays to the HPA, via their quarterly assessment, is $822. 
• Here’s an example which will hopefully illustrate how it works. If your phase quarterly assessment is $1,822, the phase keeps $1,000 and $822 is transferred to the HPA.